A reminder that the Annual General Meeting of Penicuik Athletic Football Club will take place on Wednesday 28 June at 19:00 at Penicuik Town Hall, 33 High Street, Penicuik, EH26 8HS.
Following on from a difficult 2022/23 season, the current Penicuik Athletic committee wish to share their vision for the future of the club, as they seek to restructure the club’s operational structure to ensure that Penicuik Athletic Football Club can withstand the challenges of the ever-changing environment of the Scottish football pyramid.
The purpose of the proposed reconstruction is to better align the club’s operations to the club’s vision for the future. Positive discussions have taken place between several stakeholders within the club, the outcome of which was the realisation that the current structure in place was not the optimal way to maintain, and indeed continue the progress the club has made in the past few years.
The formation of a new ‘Executive board’ will see those individuals who are appointed to the newly created roles to focus on the tasks they are responsible for, allowing for greater specialisation in each role, maximising the skills and talents within the club. These individuals will be responsible for ensuring the club is striving towards meeting its targets, in line with the club’s overall strategy.
The ‘executive board’ would work towards meeting the club’s vision of – aligned with the ambitions of the current management team – creating an environment where the development and improvement of players is at the forefront, working together to achieve the club’s long term competitive ambitions, understanding that there will be a period of transition while the club changes model and that expectations will be set accordingly.
The ‘Executive board’ would be made up of the following roles:
- PRESIDENT – The head of the structure whose role would be limited to presiding over Executive and all other Club meetings.
- CLUB SECRETARY – To be responsible for the administration of the club, dealing with all SFA and EOSFL matters, organising all club meetings and maintain minutes of said meetings, all player registration, contract and disciplinary matters.
- MATCH SECRETARY – To be responsible for all Match related administration matters, from pre-match organisation to referee appointments and teamlines.
- TREASURER – To be responsible for the financial affairs of the club and maintain records thereof, to present reports to the Executive in line with the meeting cycle and maintain overall responsibility for the Club Lottery and any other events under the auspices of the gaming licence.
- COMMERCIAL MANAGER* – To be responsible for all sponsorship matters, season tickets, other match promotional activities and any other fund-raising activities, the match programme and all associated matters.
- KIT MANAGER* - To be responsible for and organisation of all kit (playing, training etc) including purchase and associated matters including laundry and matchday provision and set up.
- MEDIA MANAGER* – To be responsible for the club website and social media channels, and liaising with all outside media organisations such as newspapers, radio, podcasts.
- MATCHDAY OPERATIONS MANAGER* - To be responsible for the organisation of all matchday operations from gates, catering, programme sales, half-time raffle etc.
- GROUNDS CONVENOR* - To be responsible for and organisation of the ongoing maintenance and preparation of the ground and associated equipment.
- PROPERTY CONVENOR* - To be responsible for and organisation of the ongoing cleaning and maintenance of the club property.
*positions may have up to four or more persons supporting them in carrying out the role.
In addition to the ‘Executive board’, the Club Committee - which would meet quarterly - would consist
of the maximum of ten executive members and four others up to a maximum of 14 persons. The committee members would be elected annually and would ideally be persons who form part of the groups above. Further roles of Child Welling Being Officer and Club Chaplin will also be involved.
The existing committee submit this proposal to the membership of the club – which consists of season ticket holders and Club 2002 members – ahead of the club’s Annual General Meeting on Wednesday 28 June 2023, where the club would seek to adopt this new structure and begin the process of appointing individuals to the named roles above.
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